With companies receiving thousands of job applications for a single position, it’s nearly impossible for recruiters to manually review every resume. To streamline this process, many companies use Applicant Tracking System (ATS) scanners to analyze and filter resumes based on predefined criteria. If your resume isn’t optimized for ATS, it may never even reach a human recruiter—no matter how qualified you are.

In this blog, you’ll learn what ATS scanners are, how they work, and actionable tips on how to create an ATS-friendly resume to increase your chances of passing the initial screening and moving forward in the hiring process.

What Is an ATS Scanner?

An Applicant Tracking System (ATS) scanner is software that helps companies manage and filter large volumes of resumes. ATS automatically scans and ranks resumes based on keywords, skills, qualifications, and other criteria set by the employer.

Instead of manually sorting through hundreds or even thousands of applications, recruiters can rely on ATS to shortlist candidates who match the job requirements. Only those resumes that pass the ATS screening move on to the next stage for human review.

How Does an ATS Work?

An ATS works by parsing the content of resumes into a structured format that can be analyzed. Here’s a breakdown of how the process works:

1. Resume Parsing: The ATS scans your resume and extracts important information such as your name, contact details, education, skills, and work experience.

2. Keyword Matching: The system compares your resume content to the job description by identifying key terms related to the job, such as required skills, software proficiency, and certifications.

3. Ranking and Scoring: Resumes are ranked or scored based on how well they match the job posting. The more relevant keywords and skills your resume contains, the higher it will rank.

4. Shortlisting Candidates: Only resumes that meet a certain threshold or score are shortlisted and sent to human recruiters for further review.

Why Do Companies Use ATS Scanners?

Companies use ATS scanners for several reasons:

1. Efficiency: ATS allows recruiters to process hundreds of applications in minutes, saving significant time and effort.

2. Consistency: The system ensures that all applications are evaluated based on the same criteria, reducing bias in the initial screening process.

3. Accuracy: ATS helps recruiters identify candidates who closely match the job requirements, improving the quality of hires.

4. Cost-Effectiveness: By automating the initial screening, companies can reduce recruitment costs and focus their efforts on qualified candidates.

How to Create an ATS-Friendly Resume

To increase your chances of passing an ATS scan, it’s essential to create a resume that is both readable by the software and tailored to the job description. Here’s how:

1. Use a Simple Layout and Format: 

ATS scanners have difficulty reading overly complex designs or graphics. Use a clean, simple format with clear sections and consistent formatting.

• Stick to commonly used fonts like Arial, Calibri, or Times New Roman.

• Use standard section headings such as “Education,” “Work Experience,” “Skills,” and “Certifications.”

• Avoid images, graphics, and charts as ATS may not be able to parse them correctly.

2. Tailor Your Resume to the Job Description

Carefully read the job description and identify keywords related to skills, qualifications, and job responsibilities. Incorporate these keywords naturally into your resume.

Example:
If the job description mentions “Project Management” and “Agile Methodology,” ensure these terms are included in your skills or work experience sections if applicable.

3. Use Standard Section Headings

ATS scanners look for specific section headings to parse information correctly. Use standard headings like:

• Contact Information

• Summary

• Skills

• Work Experience

• Education

Avoid using creative or uncommon headings that may confuse the system.

4. Incorporate Relevant Keywords

Include industry-specific keywords that match the job requirements. Use both acronyms and full forms where applicable.

Example: If the job requires knowledge of Search Engine Optimization (SEO), mention both "SEO" and "Search Engine Optimization" in your resume.

5. Avoid Tables, Columns, and Fancy Formatting

Tables and columns may cause parsing errors in ATS. Instead, use bullet points and simple text formatting. Avoid using colored fonts or decorative elements.

6. List Both Technical and Soft Skills

ATS often looks for a combination of technical skills (specific to the job) and soft skills (like teamwork or communication). Include a balanced mix of both.

Example of technical skills:
Python, AutoCAD, SolidWorks, SQL, MS Excel

Example of soft skills:
Leadership, Problem-Solving, Time Management, Collaboration

What Points to Keep in Mind During the Resume-Making Process

1. Be Specific: Include concrete details about your skills and experience. Instead of just listing responsibilities, mention specific achievements or contributions.

2. Use Bullet Points: Bullet points improve readability and make it easier for ATS to parse information.

3. Avoid Uncommon Fonts and Symbols: Stick to standard fonts and avoid using symbols or special characters that may confuse the ATS.

4. Proofread Thoroughly: Ensure your resume is free of spelling errors and grammatical mistakes. Even minor errors can affect how the ATS interprets your resume.

Best Resume Format for ATS

The best resume format for ATS is the reverse-chronological format or the combination format. These formats present information in a logical and organized way, making it easier for ATS to scan and rank your resume.

ATS-Friendly Resume Example:

John Doe
Phone: (123) 456-7890 | Email: john.doe@example.com | LinkedIn: linkedin.com/in/johndoe

Professional Summary:
Detail-oriented and results-driven mechanical engineering graduate with experience in CAD design and project management. Seeking an entry-level engineering position to contribute to innovative solutions.

Skills:

• Technical Skills: AutoCAD, SolidWorks, MATLAB, Python, MS Excel

• Soft Skills: Problem-Solving, Team Collaboration, Time Management

Work Experience:
Engineering Intern – XYZ Engineering Solutions (Summer 2024)

• Designed and drafted mechanical components using AutoCAD and SolidWorks

• Collaborated with cross-functional teams on a project to improve production efficiency

Education:
Bachelor of Science in Mechanical Engineering – ABC University, May 2025

Certifications:

• Certified SolidWorks Associate (CSWA)

• Google Data Analytics Professional Certificate

Conclusion

Optimizing your resume for ATS scanners is a crucial step in today’s job application process. By understanding how ATS works, using the right format, and incorporating relevant keywords, you can significantly improve your chances of passing the initial screening and landing an interview.

Remember to keep your resume simple, tailored to the job description, and free from unnecessary graphics or formatting. With an ATS-friendly resume, you’ll be well on your way to securing your dream job!

Would you like help reviewing your resume for ATS optimization? Let us know—we’re here to help!